Registry indexed
Working with Microsoft Access databases exported via VCS (Version Control System for Access). Use when editing Access form definitions (.bas), report definitions, query files, VBA modules, linked table definitions, or VCS configuration files. Covers structural rules, common gotch
Working with Microsoft Access databases exported via VCS (Version Control System for Access). Use when editing Access form definitions (.bas), report definitions, query files, VBA modules, linked table definitions, or VCS configuration files. Covers structural rules, common gotchas, and safe editing practices for the binary text format used by Access's LoadFromText/SaveAsText.
Source documentation, not instructions for this website. Review permissions before running any commands.
Rules and gotchas for programmatically editing Access objects exported by VCS 4.x. Violations cause silent corruption or Error 2128 on import via LoadComponentFromText.
Read the relevant reference file before working on a specific object type:
| When working on... | Read this reference |
|---|---|
Form .bas layout or form controls | references/forms.md |
Report .bas layout, sections, or sorting/grouping | references/reports.md |
| Images in forms or reports (add, replace, convert from OLE) | references/images.md |
| Conditional formatting (forms or reports) | references/conditional-formatting.md |
Queries (.bas + .sql) | references/queries.md |
| Tables, relationships, or ODBC connections | references/tables-and-relationships.md |
VBA modules (.bas) or code-behind (.cls) | references/vba.md |
| Project config files (vcs-options, vcs-index, etc.) | references/project-config.md |
| Macros, shared images, or import/export specs | references/other-objects.md |
A VCS-exported Access project lives in <DatabaseName>.accdb.src/. The directory name must match the .accdb filename with .src appended.
| Object Type | Files | Notes |
|---|---|---|
| Form | .bas + optional .cls + optional .json | .bas = layout, .cls = VBA code-behind (omitted if no code), .json = print settings |
| Report | .bas + optional .cls + optional .json | Same binary text format as forms, .cls = VBA code-behind (uncommon but valid), .json = print settings |
| Query | .bas + .sql | .bas = metadata/designer state, .sql = SQL text. Always paired |
| Module | .bas | Standard VBA module |
| Relationship | .json | Foreign key definition, join type, referential integrity |
| Linked Table | .json | Connection string, source table, attributes |
| Local Table | .xml | XSD schema defining columns, data types, indexes. For tables stored inside the .accdb |
| Macro | .bas | Access macro actions (not VBA). Simpler binary text format |
| Shared Image | .json + image file | .json = metadata (name, extension, hash), paired with actual image file (.png, .jpg, etc.) |
| Import/Export Spec | .json | Column definitions, delimiters, data types |
| Theme | .thmx | Office theme (binary OOXML archive — do not edit) |
When deleting an object, delete ALL its associated files plus its entry in vcs-index.json.
All JSON configuration files and .sql files use UTF-8 with BOM (byte order mark EF BB BF). The BOM must be preserved when editing. Binary text .bas files (forms, reports, macros) also use UTF-8 with BOM. .bas, .cls, and tbldef/relation .json files additionally use CRLF line endings (enforced via .gitattributes).
Creating a new file from scratch: standard write tools (including Claude's Write tool, echo, cat <<EOF) silently produce UTF-8 without BOM and use LF endings — this will corrupt the import. To create a new VCS file, emit the bytes explicitly:
printf '\xEF\xBB\xBF{\r\n "Info": { ... }\r\n}\r\n' > path/to/new-file.json
Verify after writing: od -c -N 5 path/to/new-file.json should show 357 273 277 (the BOM) as the first three bytes, and the file should contain \r before each \n. Editing an existing file with Edit/Read preserves the original encoding — the BOM-stripping issue only applies to brand-new files created via Write.
Before deleting any Access object:
.cls, .bas, .sql files. Objects may be referenced by:
DoCmd.OpenForm, DoCmd.OpenReport, DoCmd.OutputTo)FROM tableName, subreport SourceObject)name: ms-access-vcs description: Working with Microsoft Access databases exported via VCS (Version Control System for Access). Use when editing Access form definitions (.bas), report definitions, query files, VBA modules, linked table definitions, or VCS configuration files. Covers structural rules, common gotchas, and safe editing practices for the binary text format used by Access's LoadFromText/SaveAsText.
---
name: ms-access-vcs
description: Working with Microsoft Access databases exported via VCS (Version Control System for Access). Use when editing Access form definitions (.bas), report definitions, query files, VBA modules, linked table definitions, or VCS configuration files. Covers structural rules, common gotchas, and safe editing practices for the binary text format used by Access's LoadFromText/SaveAsText.
---
# Microsoft Access VCS Project Guide
Rules and gotchas for programmatically editing Access objects exported by VCS 4.x. Violations cause silent corruption or `Error 2128` on import via `LoadComponentFromText`.
## Reference Files
Read the relevant reference file before working on a specific object type:
| When working on... | Read this reference |
|---|---|
| Form `.bas` layout or form controls | `references/forms.md` |
| Report `.bas` layout, sections, or sorting/grouping | `references/reports.md` |
| Images in forms or reports (add, replace, convert from OLE) | `references/images.md` |
| Conditional formatting (forms or reports) | `references/conditional-formatting.md` |
| Queries (`.bas` + `.sql`) | `references/queries.md` |
| Tables, relationships, or ODBC connections | `references/tables-and-relationships.md` |
| VBA modules (`.bas`) or code-behind (`.cls`) | `references/vba.md` |
| Project config files (vcs-options, vcs-index, etc.) | `references/project-config.md` |
| Macros, shared images, or import/export specs | `references/other-objects.md` |
## Project Overview
A VCS-exported Access project lives in `<DatabaseName>.accdb.src/`. The directory name **must** match the `.accdb` filename with `.src` appended.
### File Pairing Rules
| Object Type | Files | Notes |
|-------------|-------|-------|
| Form | `.bas` + optional `.cls` + optional `.json` | `.bas` = layout, `.cls` = VBA code-behind (omitted if no code), `.json` = print settings |
| Report | `.bas` + optional `.cls` + optional `.json` | Same binary text format as forms, `.cls` = VBA code-behind (uncommon but valid), `.json` = print settings |
| Query | `.bas` + `.sql` | `.bas` = metadata/designer state, `.sql` = SQL text. Always paired |
| Module | `.bas` | Standard VBA module |
| Relationship | `.json` | Foreign key definition, join type, referential integrity |
| Linked Table | `.json` | Connection string, source table, attributes |
| Local Table | `.xml` | XSD schema defining columns, data types, indexes. For tables stored inside the .accdb |
| Macro | `.bas` | Access macro actions (not VBA). Simpler binary text format |
| Shared Image | `.json` + image file | `.json` = metadata (name, extension, hash), paired with actual image file (`.png`, `.jpg`, etc.) |
| Import/Export Spec | `.json` | Column definitions, delimiters, data types |
| Theme | `.thmx` | Office theme (binary OOXML archive — do not edit) |
When deleting an object, delete ALL its associated files plus its entry in `vcs-index.json`.
### Encoding
All JSON configuration files and `.sql` files use **UTF-8 with BOM** (byte order mark `EF BB BF`). The BOM must be preserved when editing. Binary text `.bas` files (forms, reports, macros) also use UTF-8 with BOM. `.bas`, `.cls`, and tbldef/relation `.json` files additionally use **CRLF** line endings (enforced via `.gitattributes`).
**Creating a new file from scratch:** standard write tools (including Claude's `Write` tool, `echo`, `cat <<EOF`) silently produce UTF-8 *without* BOM and use **LF** endings — this will corrupt the import. To create a new VCS file, emit the bytes explicitly:
```bash
printf '\xEF\xBB\xBF{\r\n "Info": { ... }\r\n}\r\n' > path/to/new-file.json
```
Verify after writing: `od -c -N 5 path/to/new-file.json` should show `357 273 277` (the BOM) as the first three bytes, and the file should contain `\r` before each `\n`. *Editing* an existing file with `Edit`/`Read` preserves the original encoding — the BOM-stripping issue only applies to brand-new files created via `Write`.
## Safe Deletion Checklist
Before deleting any Access object:
1. **Search for references** in all `.cls`, `.bas`, `.sql` files. Objects may be referenced by:
- VBA code (`DoCmd.OpenForm`, `DoCmd.OpenReport`, `DoCmd.OutputTo`)
- Query SQL (`FROM tableName`, subreport `SourceObject`)
- Form RecordSource properties
- DLookup expressions
2. **Check for name collisions.** Objects with similar names may serve completely different purposes (e.g., an active report and a dead integration table that share a prefix).
3. **Delete all paired files** (.bas + .sql, .bas + .cls + .json, etc.)
4. **Remove from config files:** vcs-index.json, db-connection.json, hidden-attributes.json
5. **Renumber TabIndex** values in any form/report section where a control was removed
6. **Test import** in Access after changes
## Common Pitfalls
- **Commented-out code referencing kept objects:** Leave commented VBA lines alone if they reference objects you're keeping.
- **db-connection.json:** Must contain only one connection entry matching the canonical ODBC connection string used by all linked tables and pass-through queries. Never introduce plaintext passwords or user-specific credentials.
Skill source recorded
Skill instructions are recorded. This is not a runtime test, safety guarantee or compatibility certification.
Review before install: Avoid automatic install
License: MIT
Listed tools are metadata hints, not tested compatibility. Agent prompts are suggested handoffs.
Repository metadata and review signals are advisory. Popularity, source discovery and successful execution are different facts.
Version reported in registry metadata; check source releases before relying on it.
Quality
48/100
Needs review
Trust
55
This page exposes the same decision, trust, audit, use-case, and install signals through the Registry API, so agents can rank this skill without scraping the UI.
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Do not auto-install
Audit
66/100
Needs review
Copies are not installs. Installation counts require a reported successful installation; they are not a blanket quality guarantee.